Maximizing the Power of Looker and Looker Studio: The Benefits and Drawbacks of Data Sharing

Introduction

Data sharing through Looker and Looker Studio enables collaboration but requires careful management to maximize benefits while minimizing risks.

Benefits of Data Sharing

Enhanced Collaboration

Teams work from the same data.

Faster Decisions

Insights available when needed.

Transparency

Visibility across the organization.

Efficiency

Reduced duplication of effort.

Drawbacks and Risks

Security Concerns

Data exposure
Unauthorized access
Compliance violations

Data Quality Issues

Misinterpretation
Outdated information
Conflicting versions

Governance Challenges

Lack of oversight
Unclear ownership
Audit difficulties

Sharing Capabilities

Looker

Role-based access control
Embedded analytics
Scheduled delivery
Data governance features

Looker Studio

Link sharing
Embedded reports
Email delivery
Google account integration

Best Practices

Define Access Policies

Clear rules about who can access what.

Implement Controls

Technical enforcement of policies.

Monitor Usage

Track who accesses data.

Train Users

Educate on responsible data use.

Governance Framework

Data Classification

Categorize data by sensitivity.

Access Management

Appropriate permissions for roles.

Audit Trails

Track access and changes.

Review Processes

Regular assessment of sharing.

Balancing Act

Enable collaboration
Protect sensitive data
Maintain compliance
Support business needs

Conclusion

Effective data sharing requires balancing accessibility with security through thoughtful policies and governance.

Explore more data governance best practices.